I - CONFERENCE SITE

The Conference site is located in
Hanoi Horison Hotel
40 Cat Linh Street, Hanoi.
Phone : (84 4) 733 08 08, Fax : (84 4) 733 08 88
http://www.prasidha.co.id/hanoi_hor.html

II - ARRIVAL AT NOIBAI AIRPORT (Hanoi)

From Noi Bai Airport, please take a taxi to go to the conference site (Hanoi Horison Hotel). The average cost is about 20 US$. However, if you inform the Conference Secretariat of your flight number and the air carrier as well as the date and time of your arrival, the conference will organize a welcome team of vietnamese physicists who will meet you at the airport between 8:00 and 22:00. If you arrive after 22:00 or your flight is delayed, please take a taxi to go to the Hanoi Horison Hotel. For the arrival day (July 19), the welcome team will be at the Noi Bai airport from 8 am to 8 pm to help arriving participants who have informed the Conference Secretariat of their arrivals.

III - CONFERENCE SECRETARIAT

The conference secretariat will be located in Hanoi Horison Hotel.
The opening hours are:
Wednesday July 19 : from 9:00 to 20:00
From Thursday 20 to Monday 24 : from 8:00 to 13:00 and from 14:00 to 18:00
Tuesday July 25 : from 8:00 to 12:00
A limited team of secretaries will be present in Hanoi starting from Monday July 15.

IV - REGISTRATION

The registration desk will be opened at the Conference site on Wednesday July 19 from 9:00 to 20:00.
We encourage the participants to register on July 19 in order to avoid congestion on the first morning of the Conference.

V - REGISTRATION FEES

The conference fee for participants will be 300 US$. It will cover the cost of the copy of the proceedings and the cost of all social events.

The payment can be made:

• By cash in US dollars
• or by personal checks in French francs or in US dollars (please add 30US$ for bank fees) to the order of Rencontres du Vietnam, sent to the conference secretariat or on your arrival at the conference.
• Or by bank transfer to the following accounts:
  • In French Francs (please add 200FF for bank fees)
    RENCONTRES DU VIETNAM
    CREDIT LYONNAIS,
    5 Rue A. Pecard
    91 190 Gif sur Yvette, France
    Bank Code : 30002, Branch : 08968
    - Account number : 0000079171H Key : 45
    
  • In US dollars (please add 30 US$ for bank fees)
    RENCONTRES DU VIETNAM
    CREDIT LYONNAIS,
    10 Trang Thi Street
    Hanoi, Vietnam
    Account number : 01 100675 010 00018
    In this case, the transfer should indicate clearly your name to identify the payment. Please inform the conference secretariat by fax or email of your transfer. The corresponding voucher must be handed to the conference secretariat at the conference site.

VI - ACCOMODATION

Most of the participants will be accomodated at Hanoi Horison Hotel
Hanoi Horison Hotel
40 Cat Linh Street, Hanoi.
Phone : (84 4) 733 08 08, Fax : (84 4) 733 08 88
http://www.prasidha.co.id/hanoi_hor.html
where lunches and dinners are served.
Payment of the accomodation fees (hotel and meals) should be done at your arrival directly to the travel agency either by cash or by credit card.
Important note : Hotel reservations are made for the whole duration of the meeting, i.e. from Wednesday July 19 afternoon to Tuesday July 25 morning (lunch included).
Please note that the total cost of the meeting will not be reduced even in case of partial attendance.

VII - MEALS

Lunches and dinners will be served at Hanoi Horison Hotel. The restaurant can prepare a few extra plates for vegetarians but cannot accommodate special kinds of foods for religious requirements. If you need special diet or have to avoid some kind of food due to medical reasons, please let us know at the earlesr possible time of your health requirement and we will try to do what we can.

VIII - VISA

A visa is requested for entering in Vietnam. For those who have sent their visa application form, they will receive the visa authorization with which they can obtain a visa at the vietnamese embassy.
For those who did not yet send their visa application to Ms Barthelemy, it is now too late to do it from France. They should send the visa application form directly to :
Mr NGUYEN GIA LAP,
International Relation Department, NCST,
Hanoi
Fax (00) 84 4 756 44 83. Phone : (00) 84 4 836 17 79
and indicate your fax number in order that Mr Nguyen Gia Lap can send you the visa authorization.

IX - OPENING CEREMONY

The Opening Ceremony will take place on Thursday July 20 at 8:30 in the Conference Room of Hanoi Horison Hotel. All participants are welcomed to attend the ceremony.

X - TRANSPARENCIES

The transparencies of the talks will be collected and scanned after the talk and made available on the web after the conference. However, the speakers are invited, if possible, to send before hand their transparencies in either PDF or Postscript file format to Jacques Dumarchez (jacques.dumarchez@cern.ch)

XI - PROCEEDINGS

The IVth Rencontres du Vietnam proceedings will be published. The instructions for preparing a manuscript will be available on the Conference web site at the time of the conference. The deadline of submission of the camera ready manuscripts is October 15, 2000.

XII - E-MAIL CONNECTIONS

We will have 3-4 PCs for e-mail connections. As internet service is very expensive in Vietnam, connection time will be limited.
If you have a laptop, please bring it with you. It will allow you to avoid waiting in line for the terminals and connect directly to the network from the hotel.
Some major internet service providers (ISPs) such as AOL, etc may have access points in Hanoi. Please check with your ISP whether they have access points in Hanoi before you come.

XIII - SOCIAL PROGRAM

All the participants and their families are invited to the following events :

• 1. A visit of Hanoi will be organized on Friday afternoon July 21.
• 2. The conference dinner is scheduled on Saturday July 22.
• 3. Traditional Vietnamese Music Evening : Sunday July 23

XIV - ACCOMPANYING PERSONS PROGRAM

A volunteer-based program for accompanying persons will be etablished. A meeting with all interested people for a program of visit of Hanoi will be organized on Thursday July 20 at 10 am in the lobby of Hanoi Horison Hotel. Suggestions and proposals for this program is welcome and should be sent to : helene.mauger@cern.ch

XV - TOURS

All the tours : 1A (Hoa lu), 1B (Halong), 1 (Halong), 2 (North to South) and 3 (Sapa) will be organized. People who have registered for these tours will meet the travel organizers in Hanoi for payment of the tours. Payment can be made either by cash (preferred) or credit cards (with additional fees).

XVI - CLIMATE

Summer in Hanoi is hot and humid. The temperature often goes up to 34o C ( 90o F ) in the daytime. Bring your scarves, hats and sunglasses. Conference rooms and hotels are generally well air-conditioned as are most taxis.

XVII - HEALTH

There are no compulsory vaccinations for travel to Hanoi or to big cities. However, it is a good idea to ensure that vaccinations against diphtheria, tetanus, polio and hepatitis are up to date. Please discuss your requirements with your doctor. Malaria prophylaxis may be recommended if you will be travelling in the courntryside. We also suggest that you bring with you some medecine against diarrhea: loperamide (Imodium) or a similar medicine for the symptoms if you need to travel and an antibiotic for real treatment in the case of a bacterial infection.

XVIII - CURRENCY EXCHANGE

In addition to the Vietnamese currency, Dong, the most common currency used in Vietnam is the US dollar. The exchange rate is approximately :
1 US$ = 14 000 VND.
ATM cashing service for bank cards is not available in Vietnam. Credit cards are accepted at hotels (**** and up) and the more expensive restaurants. We recommend that participants bring US dollars in cash or travellers' checks and exchange it in Vietnamese Dongs. There is a safe in each room at Hanoi Horison Hotel.

XIX - TIME DIFFERENCE

20:00 in Hanoi corresponds to :
15:00 in Paris
14:00 in London 9:00 in New York
8:00 in Chicago

XX - MISCELLANEOUS

• 1. Taxis : Taxis are easily available and cheap. Driving a car is dangerous and not recommended.
• 2. English may be understood only for a very simple communication. Always carry the name, address and phone number of your hotel with you.
• 3. Electric power in Vietnam is 220 V AC.